Legal Details

Refunds & Cancellations

We require a 50% non-refundable, non-transferable booking fee to confirm an order and hold your event date. The remaining final payment is 2 weeks before the event date, at which point all changes must be confirmed in writing by email (changes to the previously agreed design may incur extra fees). Payment can be made earlier if you wish and you notify us. Failure to complete payment 2 weeks before the delivery date may result in your order being cancelled. By making a payment the client is accepting the Terms and Conditions as detailed on this page. We accept only bank transfers

The 50% booking fee is non-refundable and non-transferable under any circumstances due to any loss of business arising from turning away other bookings for that date and any work that has already been completed on your order. Should you need to cancel your event cancellations less than 6 weeks before your event date will be charged the full payment, cancellations made 6 months before your wedding may be subject to a cancellation charge, cancellations over 6 months in advance will lose the save the date booking fee. In the very unlikely event that we have to cancel your order for any reason, then we will give you as much notice as possible, discuss the matter with you and try to agree a suitable alternative. If you do not wish to accept our suggested alternative, then we will refund the full cost to you.


Your order will be delivered and setup on the dates and time provided. We are not responsible for any damage to the cake after setup is complete. You are responsible for providing an appropriate and secure table and environment for the cake(s). Cakes are heavy and require a stable and sturdy table. The optimal temperature 21 degrees. Our products may contain or come into contact with milk, wheat, nuts, soy and other allergens. You agree to notify your guests of this risk and hold us harmless for allergic reactions. Performance of this agreement is contingent upon the ability of Panari Cakes to complete the agreement and is subject to accidents, acts of God and other causes beyond our control.

Terms & Conditions

INGREDIENTS:

 

Please click here for more information about our ingredients.

Cake Tasting & Consultations

Wedding flavour samples once a consultation is booked. These include a slice of each of our signature flavours, from this you can choose your favourites to be included in your wedding cake. The cost of this is £25 and  £20 comes off the final cost of your wedding cake should you finalise your booking, £5 is postage fee.

Consultations are by appointment only and are only necessary for our bespoke iced cakes (not semi naked/naked cakes) An appointment for a design meeting must be agreed on with Panari Cakes by email, appointments are confirmed with a booking fee - this comes off the final cost of your wedding cake. All appointments will be confirmed in writing by Panari Cakes. Your bespoke design wedding cake quote includes one design meeting and unlimited email correspondence, if you require another face to face meeting this is charged at £10 per half hour.

 

Price Quotations

All written price quotations are held for 14 days from the date of quotation. To secure you must pay your full save the date deposit. If you decide later than 14 days that you'd like to book the design you have previously discussed you will need to first get in touch with the Pink Cake Box and check the quotation/date availability.

 

Alterations

If you have any queries or need to make any changes to an order please contact us immediately. Alterations and amendments must be submitted in writing by email - not social media messages. We will endeavour to make the alteration where possible dependant on the design and amount of notice given. We will let you know its effect on the price. Accepting any alterations is at the discretion of Panari Cakes. Alterations must be made prior to 6 weeks before your event date. It is the client's responsibility to check any quotes and invoices thoroughly before making payment.

In an extremely rare situation, last minute design changes by us may need to be made and we reserve the right to make these decisions without prior arrangement if circumstances beyond our control compromise the quality of the finished product. e.g. weather conditions. We will endeavour to keep any changes minimal but the client will be notified of any major design change and this will never be done without the client's prior permission.

 

NON-EDIBLE INGREDIENTS AND DECORATIONS

Our cakes may contain non-edible ingredients or decorations, such as plastic or wooden dowels in tiered cakes or wires in some sugar flowers. These will be detailed on the Delivery Note and must be removed before serving or eating.

 

Panari People & Places

We regularly updates our website with our latest work, behind the scenes pictures, close up shots and pictures of your  cake after the day. All posts are done tastefully and positively. Unless you opt out, on ordering with Panari Cakes you agree that Panari cakes  can name you by first name terms on our website and blogging platforms and include your event venue and date.

OUR CAKES

 

All our cakes are hand made from scratch so there will be variations in flavours, colours and sometimes design. Where you have given a design from another supplier, we will provide our version of the design.

We sometimes use cake toppers, plastic and ceramic figurines on our cakes, these are seasonal and will vary.

 

PAYMENT & PRICES

All payments must be made at the time of dispatch of the Product(s) to you. Payment for all Product(s) must be by bank transfer to provided bank account. If we are unable to accept your Order for any reason then we will, at our option, refund any money paid by you in respect of that Order. We will not dispatch the Product(s) until we receive payment in full.

 

The prices quoted are those ruling at the time of production and are non-negotiable. Due to circumstances beyond our control, prices are liable to change at any time, but changes will not affect Orders, which we have already confirmed as described above. . The correct price will be shown on your invoice, receipt and delivery note.

 

 

DELIVERY

We are currently offering a collection service except orders which require setting up at the location

We deliver mostly to postcodes within London and the M25 and some postcodes in Essex, Surrey, Kent and Middlesex  on Saturdays. Our courier will call 1 hour before you delivery.  Prices are calculated when your orders are placed. Please ensure you select and pay if you require this service.  Once this is paid for, we will deliver to the address provided in your Order at the agreed delivery time.  The delivery time may be extended for reasons beyond our control. You will be notified if this is the case. Once delivered and signed for, we are no longer liable for any damage to your cake.

•         Your order can also be picked up from our pickup point at Suite C1 London House Business Centre, Thames Road DA1 4SL  Where the delivery charge has not been paid, your order will default to store pickup. Do note that cakes are fragile and have to be transported on a flat surface in a cool dark area. Most designs cannot be carried on a bus or by train. We are no longer liable for any damage once your cake is picked up.

•         All cakes are delivered properly packaged. Our cakes keep perfectly fresh for one week. Do handle your cakes with care. Store on a flat surface in a cool dark area. Do not refrigerate

Privacy Policy

Here at Panari Cakes we are committed to protecting and respecting the privacy of your personal data. This privacy notice explains how your data is collected, used, transferred and disclosed by Panari. It applies to data collected when you use our websites, iOS and android applications, when you interact with us through social media, email, or phone, or when you participate in our competitions or events. It covers:

  • The personal data we collect

  • How we collect your data

  • How we use your data

  • Marketing preferences, adverts and cookies

  • Links to other websites and third parties

  • How we share your data

  • Your rights

  • Changes to this privacy notice

  • How to contact us

 
Who is Panari Cakes

Panari Cakes is leading cake service, We design, source, market and bespoke cakes and cake toppers.

Panari Cakes located at Suite C1 London Business House, Thames Road Crayford DA1 4SL, “we”, “us” and “our” in this privacy notice) is the controller and responsible for your personal data collected through the www.panari.co.uk website (the “website”) and Panari Cakes  app (the “app”).

Details of our Data Protection Officer responsible for overseeing questions in relation to this privacy notice, and our details are set out in the “How to Contact Us” section at the end of this notice.

 
Our commitment to you

We take the protection of your personal data seriously and will process your personal data fairly, lawfully and transparently. This privacy notice describes the personal data we are collecting about you and how it is used.

We will only collect and use your personal data for the following purposes, to:

  • fulfil your order(s)

  • keep you up to date with the latest offers and trends

  • give you a better shopping experience

  • help us to make our marketing more relevant to you and your interests

  • improve our services

  • meet our legal responsibilities

 
How we keep your data safe and secure

We have appropriate organisational safeguards and security measures in place to protect your data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

The communication between your browser and our website uses a secure encrypted connection wherever your personal data is involved.

We require any third party who is contracted to process your personal data on our behalf to have security measures in place to protect your data and to treat such data in accordance with the law.

In the unfortunate event of a personal data breach, we will notify you and any applicable regulator when we are legally required to do so.

 
The personal data we collect

Personal data means any information about an individual from which that person can be identified. It does not include anonymised data, where the identity and identifying information has been removed.

While our website is designed for a general audience, we will not knowingly collect any data from children under the age of 13 or sell products to children. If you are under the age of 13, you are not permitted to use or submit your data to the website.

The following groups of personal data are collected:

  • Identity Data includes information such as: first name, last name, title, date of birth (optional), occupation, personal description, photo and gender.

  • Contact Data includes information such as: email address, billing address, delivery address, location, country, telephone number, loyalty programme membership number, and social media id (if you log in by social media).

  • Financial Data includes information such as: payment card details and bank account.

  • Transaction Data includes information such as: details of your purchases and the fulfilment of your orders (such as basket number, order number, subtotal, title, currency, discounts, shipping, number of items, product number, single item price, category, tax etc.); payments to and from you and details of other products and services you have obtained from us, correspondence or communications with you in respect of your orders, and details of any rewards and bonuses awarded.

  • Technical Data includes information such as: details of the device(s) you use to access our services, your internet protocol (IP) address, login data, your username and password, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform.

  • Profile Data includes information such as: purchases or orders made by you, product and style interests, preferences, feedback, and survey responses.

  • Usage Data includes information such as: how and when you use our website/app, how you moved around it, what you searched for; website/app performance statistics, traffic, location, weblogs and other communication data; loyalty programme activities; and details of any other Panari Cakes products and services used by you.

  • Marketing and Communications Data includes information such as: your preferences in receiving marketing from us and our third parties and your communication preferences.

 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

 
How we collect your data

We may collect personal data about you in the following ways:

  • Direct interactions – you may give us your Identity, Contact, Financial, Transaction, Profile, and Marketing and Communications data (as described above) by filling in forms, entering information online or by corresponding with us by post, phone, email, telephone or otherwise. This includes personal data you provide, for example, when you:
     

    • Create an account or purchase products on our website;

    • Subscribe to our newsletter, discussion boards, social media sites or create wish lists;

    • Enter a competition;

    • Join a Panari Cakes loyalty programme;

    • Complete a voluntary market research survey;

    • Contact us with an enquiry or to report a problem (by phone, email, social media, or messaging service);

    • Use the “refer a friend” function on our website; or

    • When you log in to our website via social media.

  • Automated technologies or interactions – as you interact with our website, we may automatically collect the following types of data (all as described above): Technical Data about your equipment, Usage Data about your browsing actions and patterns, and Contact Data where tasks carried out via our website remain uncompleted, such as incomplete orders or abandoned baskets. We collect this data by using cookies, server logs and other similar technologies. Please see our Cookie Policy for further details.

  • Third parties – we may receive personal data about you from various third parties, including:
     

    • Technical Data from third parties, including analytics providers such as Google. Please see further information in the section entitled ‘Marketing preferences, adverts and cookies’.

    • Technical Data from affiliate networks through whom you have accessed our website;

    • Identity and Contact Data from social media platforms when you log in to our website using such social media platforms;

    • Identity and Contact data from third parties, including organisations (including law enforcement agencies), associations and groups, who share data for the purposes of fraud prevention and detection and credit risk reduction; and

    • Contact, Financial and Transaction Data from providers of technical, payment and delivery services.

How we use your data

 

The legal basis for processing your personal data

We will only collect and process your personal data where we have a legal basis to do so. As a data controller, the legal basis for our collection and use of your personal data varies depending on the manner and purpose for which we collected it.

We will only collect personal data from you when:

  • we have your consent to do so, or

  • we need your personal data to perform a contract with you. For example, to process a payment from you, fulfil your order or provide customer support connected with an order, or

  • the processing is in our legitimate interests and not overridden by your rights, or

  • we have a legal obligation to collect or disclose personal data from you.

 

Uses made of your personal data

Your personal data is used by Panari Cakes to support a range of different activities. These are listed in the table below together with the types of data used and the legal bases we rely on when processing them, including where appropriate, our legitimate interests. Please be aware that we may process your personal data using more than one lawful basis, depending on the specific activity involved. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity

Type of data

Lawful basis for processing including basis of legitimate interest

To create an account and register you as a new customer (either directly or via social media).

  • Identity

  • Contact

  • Performance of a contract with you

To process and deliver your order including: recording your order details; keeping you informed about the order status; process payments and refunds, collect money owed to us; and automated decision making to assist fraud prevention and detection.

  • Identity

  • Contact

  • Financial

  • Transaction

  • Performance of a contract with you

  • Necessary for our legitimate interests (e.g. to recover debts due to us)

  • For automated decision making we consider that fraud detection and prevention is in our legitimate interests to ensure that fraudulent transactors are unable to benefit from our services and in the legitimate interest of the public as whole due to the impact of fraud on the consumer market; we also consider it a necessary element of entering into a contract with you that we are able to verify your identity and prevent fraud.

To manage our relationship with you, including: providing you with any information, products and services that you request from us; notifying you about changes to our services, terms and conditions or privacy notice; asking you to leave a review or take a survey.

  • Identity

  • Contact

  • Profile

  • Marketing and Communications

  • Performance of a contract with you

  • Necessary for our legitimate interests (to keep our records updated and to study how customers use our products and services)

To enable you to take part in a competition, event, survey, or receive a reward for shopping with us.

  • Identity

  • Contact

  • Profile

  • Usage

  • Marketing and Communications

  • Necessary for our legitimate interests (to study how customers use our products and services, to develop them and grow our business)

  • Where you have decided to enter into a competition or event, for the performance of a contract with you

To administer, protect and improve our business and our website/app, including: troubleshooting, data analysis, testing, system maintenance, support, data analysis, reporting and hosting of data; setting default options for you, such as language and currency. 

  • Identity

  • Contact

  • Profile

  • Technical

  • Transaction

  • Marketing and Communications

  • Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, and to detect and prevent fraud)

  • Necessary to comply with a legal obligation

To deliver relevant website content, online advertisements and information for you; and measure the effectiveness of the advertising provided.

  • Identity

  • Contact

  • Profile

  • Usage

  • Marketing and Communications

  • Technical

  • Necessary for our legitimate interests (to study how customers use our products and services, to develop them, to grow our business and to inform our marketing strategy)

To use data analytics to: improve our website, products, services, marketing, customer relationships and experiences;

and for market research, statistical and survey purposes.

  • Technical

  • Usage

  • Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)

To recommend products, services discounts and offers that may be of interest to you, including to send you such information by email, post or SMS.

  • Identity

  • Contact

  • Technical

  • Usage

  • Profile

  • Marketing and Communications

See further details in the section ‘Marketing preferences, adverts and cookies'

  • Necessary for our legitimate interests (to develop our products and services and grow our business) or

  • Consent.

To inform or remind you by email of any task carried out via our website which remains uncompleted, such as incomplete orders or abandoned baskets.

  • Identity

  • Contact

  • Usage

  • Necessary for our legitimate interests (to improve the shopping experience of our customers)

To protect our customers, boohoo group companies and website from fraud and theft.

  • Identity

  • Contact

  • Profile

  • Necessary for our legitimate interests (to detect and prevent fraud)

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we wish to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. We may process personal data without your consent, in compliance with the above rules, where this is required or permitted by law.

If you have any questions about how Panari Cakes use any of your personal data, please contact our Data Protection Officer, Rayo Apanari at info@panari.co.uk

How long we keep your data for

We will keep your personal data for no longer than is necessary for the purpose(s) it was provided for and to meet our legal obligations. Further details of the periods for which we retain data are available on request. 

Marketing preferences, adverts and cookies

Marketing - your preferences

We may send you marketing communications and promotional offers:

  • if you have opened an account with us or purchased goods from us, or registered for a promotion or event, and you have not opted out of receiving that marketing (in accordance with your preferences, as explained below);

  • by email if you have signed up for email newsletters;

  • if you have provided us with your details when you entered a competition and you have consented to receiving such marketing (in accordance with your preferences, as explained below).

We may use your Identity, Contact, Technical, Transactional, Usage, Profile Data and Marketing and Communications Data to form a view on what we think you may like, or what may be of interest to you, and to send you details of products and offers which may be relevant for you.

We will ask you for your preferences in relation to receiving marketing communications by email, post, SMS and other communication channels.

From time to time we may also include with your order, inserts advertising goods, services or offers from other third-party companies that you may be interested in.

In respect of third party marketing communications, we will obtain your express opt-in consent before we share your personal data with any third party for marketing purposes.

You will always have full control of your marketing preferences. If you do not wish to continue receiving marketing information from us (or any third party, if applicable) at any time:

  • you can unsubscribe or ‘opt-out’ by using the unsubscribe button and following the link included in the footer of any marketing email; or

  • account holders may withdraw their consent by simply logging in to My Account and editing your ‘Contact Preferences’.

We will process all opt-out requests as soon as possible, but please note that due to the nature of our IT systems and servers it may take a few days for any opt-out request to be implemented.

Cookies

Our website uses cookies to distinguish you from other users of our website and to keep track of your visits. They help us to provide you with the very best experience when you browse our website and to make improvements to our website. They also help us and our advertising networks to make advertising relevant to you and your interests.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.

For detailed information on the cookies which we and our third-party providers use and the reasons why we use them, please refer to our Cookie Policy.

Online ads

We use online advertising to keep you aware of what we’re up to and to help you find our products. Like many companies, we may target Karen Millen banners and ads to you when you use other websites and apps, based on your Contact, Technical, Usage and Profile Data. We do this using a variety of digital marketing networks and ad exchanges, and a range of advertising technologies such as web beacons, pixels, ad tags, cookies, and mobile identifiers, as well as specific services offered by some sites and social networks, such as Facebook’s Custom Audience Service.

Our use of analytics and targeted advertising tools

We use a range of analytics and targeted advertising tools to display relevant website content on our website and online advertisements on other websites and apps (as described above) to you, deliver relevant content to you in marketing communications (where applicable), and to measure the effectiveness of the advertising provided. For example, we use tools such as Google Analytics to analyse Google's interest-based advertising data and/or third-party audience data (such as age, marital status, life event, gender and interests) to target and improve our marketing campaigns, marketing strategies and website content. We may also use tools provided by other third parties, such as Facebook,

 

In order to opt out of targeted advertising you need to disable your ‘cookies’ in your browser settings (see Cookie Policy for details) or opt-out of the relevant third-party Ad Settings. For example, you can opt-out of the Google Display Advertising Features using their Ad Settings . As an added privacy measure, you can also use the Google Analytics opt-out browser add on.

The Digital Advertising Alliance (which includes companies such as Google and Facebook) provides a tool called WebChoices that can perform a quick scan of your computer or mobile devices, find out which participating companies have enabled customised ads for your browser, and adjust your browser preferences accordingly.

If you would like any further information about the data collected by these third parties or the way in which the data is used, please contact us.

Your Rights

You have several rights under the data privacy legislation. This includes, under certain circumstances, the right to:

  • request access to your personal data

  • request correction of your personal data

  • request erasure of your personal data

  • request restriction of processing of your personal data

  • request the transfer of your personal data

  • object to processing of your personal data

  • request human intervention for automated decision making

 Brief details of each of these rights are set out below. If you wish to exercise any of these rights, please email us at info@panari.co.uk.

Request access to your personal data

You have the right to obtain a copy of the personal data we hold about you and certain information relating to our processing of your personal data.

Request correction of your personal data

You are entitled to have your personal data corrected if it is inaccurate or incomplete. You can update your personal data at any time by logging into your account and updating your details directly, or by emailing us atinfo@panari.co.uk.

Request erasure of your personal data

This enables you to request that Panari Cakes delete your personal data, where there is no good reason for us continuing to process it. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Request restriction of processing of your personal data

You have a right to ask Panari Cakes to suspend the processing of your personal data in certain scenarios, for example if you want us to establish the accuracy of the data, or you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Where processing is restricted, we are allowed to retain sufficient information about you to ensure that the restriction is respected in future.

Request the transfer of your personal data

You have the right to obtain a digital copy of your personal data or request the transfer of your personal data to another company. Please note though that this right only applies to automated data which you initially provided consent for us to use or where we used the data to perform a contract with you.

Object to processing of your personal data

You have the right to object to the processing of your personal data where we believe we have a legitimate interest in processing it (as explained above). You also have the right to object to our processing of your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your data which override your rights and freedoms.

Request human intervention for automated decision making and profiling

You have the right to request human intervention where we are carrying out automated decision making when processing your personal data. This form of processing is permitted where it is necessary as part of our contract with you, providing that appropriate safeguards are in place or your explicit consent has been obtained.

We will try to respond to all legitimate requests within one month. Occasionally, it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. We may need to request specific information from you to help us confirm your identity and ensure your right to exercise any of the above rights. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Right to lodge a complaint

If you have any concerns or complaints regarding the way in which we process your data, please email us directly at info@panari.co.uk. You also have the right to make a complaint to the ICO (the data protection regulator in the UK). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please do contact us in the first instance.

 
Changes to this privacy notice

From time to time we may change this privacy notice. If there are any significant changes we will post updates on our website, applications or let you know by email.

 
How to contact us

We welcome feedback and are happy to answer any questions you may have about your data.

Please send any questions, comments or requests for more information to our nominated representative and Data Protection Officer Rayo Apanari, who can be contacted at info@panari.co.uk

This privacy notice was last updated on 2nd March 2020

Panari Cakes,

UK VAT Number: 343 0218 42

Beautiful Bespoke Cakes

Panari Cakes © 2020

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